The Ultimate Guide to Online Payroll Options

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If you’re an employer, you know that payroll processing is one of the most nerve-wracking administrative functions. You’re tasked with inputting accurate employees’ details while complying with all tax and labor laws.

So how do you take the payroll processing headache off your plate? You should consider online payroll options. The options will automate all the busy work in preparing your business payroll, saving you valuable time.

Here, we will guide you through some of the best payroll options you can consider for your business.


Gusto is an excellent online payroll option as it will suit your business regardless of its size. Consider the following aspects when choosing Gusto:

  • Pros

Even if you’re a new business owner, Gusto will make it easy for you to start running immediately. It also makes onboarding easier if you have new employees.

Gusto allows you to manage all the tax documents of your employees electronically. As a result, you eliminate the possibility of forgetting crucial details when filing your employees’ taxes.

It makes it easy for you to easily add new employees to the system. It also allows for a complete onboarding process. Gusto has time tracking tools that make managing your team’s work hours and time off easy.

  • Cons

Gusto has received negative reviews due to poor customer service. For example, you might have to make multiple calls before the service provider resolves your payroll issue.

Gusto is also challenging to integrate with third-party tools. Users have reported difficulties integrating Gusto with accounting software such as Sage and Xero.

  • Pricing

Gusto has three main payment plans. The first one is core, and it will cost you $39 per month and an additional $6 per employee every month.

The second is complete, and it will also cost you $39 per month. You will also pay $12 per employee. The concierge plan costs $149 and an additional $12 per employee.

If you would like to get started with the best online payroll provider, get started with Gusto today.


Paychex mainly targets larger companies with hundreds of employees and a team of knowledgeable HR staff. However, it is one of the go-to online payroll options when your company has a few employees. You can understand Paychex better by considering the following aspects:

  • Paychex’s Advantages

Paychex boasts of being an easy-to-use platform for businesses of all sizes. For example, it allows you to enter your company’s payroll in just a few clicks.

Paychex has state-of-the-art customer service that is available 24/7. They will provide you with a payroll specialist to handle all your queries in the higher subscription tier.

The online payroll service provider is well-versed in payroll tax law. Therefore, it will calculate and file the relevant payroll taxes accurately and on time.

  • Paychex’s Disadvantages

Paychex has a complicated user interface. If you’re a novice, you will get confused by the many choices available on the provider’s website.

It is also challenging to integrate, despite allowing for numerous third-party integrations. Therefore, you might find it hard to make it play nice with your accounting packages.

  • Pricing

Paychex has a history of keeping its fees secret. You might have to jump through many hoops to find out the price of their different packages.

They charge $39 per month plus $5 per employee for the Flex Essentials plan. For Flex Select and Flex Pro, you’ll only get custom quotes.

It is easy to use, even for inexperienced HR professionals. OnPay focuses on making payroll easy to understand. This makes it an online payroll tool that anyone can leverage effortlessly.


OnPay will make it easy to undertake payroll management even if you lack experience. You can understand it from the following perspectives:

  • Pros of OnPay

OnPay also makes employee onboarding easy. Your staff can complete tasks like reviewing payroll documents and self-boarding on OnPay’s website. OnPay’s customer service is stellar as they’ll resolve your issues effectively and quickly.

  • Cons of OnPay

OnPay does not have an automatic payroll option. If you opt for this online payroll option, you will have to approve the payroll manually every time. It also has limited integration with third-party tools.

OnPay also lacks a mobile app to allow you to run your business payroll from anywhere. In addition, OnPay has difficulties handling local taxes.

  • Pricing

OnPay’s pricing is very straightforward. You only pay $36 and $4 per employee every month. You can even use the calculator on their website to see how much you’ll pay in a month.


This online payroll service facilitates direct information flow between accounting and your company payroll. The following aspects will help you determine whether it is a favorable option.

  • Advantages of QuickBooks

QuickBooks Online is very easy to use, even when you’re just getting started. You can access tutorials to help you understand how to use the tool.

QuickBooks offers you tax penalty protection of up to $25,000 every year. If you’re a small business owner, the insurance will protect you from financial damage if the IRS comes after you.

  • Cons

There are certain areas where QuickBooks needs to improve. These include:

  • Limited integrations
  • Poor customer service
  • Limited HR tools compared to other online payrolls
  • Pricing

You’ll get 50% off for the first three months when you choose QuickBooks online payroll service. You’ll pay $45 plus $4 per employee every month without the discount for the core plan.

The most expensive plan is the Elite. It will cost you $125 per month plus $10 per employee each month.

How to Choose an Online Payroll Option

There is no one-size-fits-all tool in online payroll options. It will all depend on your business type or size. When choosing the best online payroll options, consider the following factors:

  • Ease of use for administrators and employees
  • The reporting function and ease of data access
  • The ability to handle everything tax-related accurately and timely
  • Ease of integration with third-party tools
  • Pricing
  • Reliability of customer service
  • Ability to automate your payroll cycles

Choose the Most Reliable Online Payroll Options

If you’re a small business owner who wears all the managerial hats, you’ll need to streamline your payroll tasks. You can never go wrong with the online payroll options we’ve outlined above. When deciding on the types of payroll to use for your business, consider the options in this article.

If you’ve got challenges choosing an online payroll option, you can contact us at Payline Data Services. We will guide you and ensure that you have a personalized payment experience.

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